Moving Wine

Moving wine collection

Moving Wine

Most times people don’t think about how they’re going to move their wine collection until they find out that their movers either will not move the collection, or they realize that moving a wine collection along with their personal items is Very risky. A moving truck will often reach temperatures well above 100 degrees as there is no ventilation or air-conditioning inside a moving truck.

 

Keep your own inventory of the bottles in your collection. You can download a Wine Inventory Sheet here http://exceltemplates.net/inventory/wine-cellar-inventory/ to use if you do not have one. You can also use the web to find online inventory site to keep an online inventory of your collection.

There are four primary types of boxes. The box use use depends on how you are transporting your collection.

Styrofoam Shipper
Used when shipping via overnight air delivery or cargo via commercial airlines. These boxes are durable and provide a small layer of insulation to protect the wine from temperature fluctuations (note they are not insulated though). Their large size make them less ideal for transporting on pallets in refrigerated trucks.
Styro Wine Shipper Box
Double Sided Box
The preferred box for shipping in a refrigerated truck. The double walled construction and uniform size make these boxes ideal for transporting on pallets.
Double Walled Wine Shipping Box
Original Wood Crate (OWC)
Many top end wines come in wooden crates. OWC  These crates are extremely durable and are fine for shipping in a refrigerated truck but cannot be used when shipping via overnight air delivery or air cargo.
Wood Wine Crates
Retail Boxes
Retail wine boxes are not designed to be used as shippers. They are typically single wall construction and become very weak quickly (they are designed to get wine from producer to retailer then discarded). We do not suggest shipping your wine in retail boxes as there is no consistent size and therefore once on a pallet, the boxes overlap with each other causing strain on the box which could lead to damaged bottles. In addition, retail boxes cannot be used to ship via overnight air delivery or air cargo.
Retail Wine Box

Not all carriers are qualified to transport wine. Your collection should be handled with the same care as any other refrigerated perishable food item. Shipping wine is unique though as the proper temperature for wine is 55 degrees whereas normal refrigerated food, such as milk and eggs, are transported at 40 degrees. Be sure the carrier you are using treats your wine cargo with the utmost care and maintains 55 degrees and not 40 degrees.

A special note on using FedEx or UPS. Neither FedEx or UPS will knowingly ship wine, in the United States unless you have a special license from them. Even if it is your own personal collection and you are shipping to and from your personal residence.
Click here for the UPS policy.
Click here for the FedEx policy.

 

Calculate the value of your collection and ask the carrier about providing insurance beyond the minimal liability coverage for your wine collection.

Some states have restrictions on the amount of alcohol you are allowed to bring into the state. Chances are you will not have a problem unless you are bringing hundreds of cases into a state. Click here for links to the various Alcohol Beverage Control (ABC) Boards.